CSKT Accounting Assistant in SAINT IGNATIUS, Montana
MINIMUM QUALIFICATIONS: -High School diploma or equivalent. -Two years' experience in accounts receivable and payable. -Three years of clerical support experience in an office environment. -One year of demonstrated computer skills in the use of word processing, spreadsheets, e-mail, internet, and databases. -Employment preference given to current or former (Early) Head Start parents. Must provide documentation. -Possess current CPR and First Aid certification with Infant/Child endorsement or be willing to obtain upon hire. -Health Requirements: Current Physical Exam or able to upon hire. Current on required immunizations and verification of recent TB screening, or ability to complete upon hire. -Must pass drug test and complete a Criminal Record Check including finger-printing (no violence against children or individuals, no domestic violence, no sexual abuse or violent acts against children or any person) prior to employment and every 2 years thereafter; subject to random drug testing -Possess and maintain a current Montana Driver's License and be insurable under the fleet policy. DUTIES: - Daily prepares and processes purchase requisitions and purchase orders, sales orders, vouchers, invoices, etc. and ensures proper account billing. Maintains accurate computerized bookkeeping entries in the ECS encumbered computer program. - Data entry and track the monthly operating costs of multiple items. - Processes accounts for monthly purchase orders. Disburses funds for payment upon receipt of invoices. Monitor appropriateness of all processed payments/disbursements. - Tracks paid, cancelled, or duplicated purchase orders taking appropriate follow-up action as necessary. Takes corrective action to expedite late, incomplete or defective deliveries. - Maintains up-to-date files of all purchase orders. - Procurement specialist (ordering). Follows written procedures for the procurement of goods and services and maintains appropriate records of items purchased. - Coordinates all ordering, receiving, and distributing of materials, supplies, and equipment for Early Childhood Services. Reviews requisitions for accuracy, completeness, and account codes. - Completes the bid process for purchases when required by CSKT procurement procedures. - Updates vendors W-9 information annually. - Trains ECS employees in proper procurement procedures. - Develops and maintains CACFP documentation. Prepares claims for USDA/CACFP reimbursement and maintains documentation. Receives, reviews, and files appropriate monthly documents and records from center cooks. Receives Food Services of America (FSA) orders from cooks every 2 weeks. Reviews and updates the ECS Director regarding the food orders. - Maintains online profile with FSA for obtaining invoices of purchase orders checking that each drop location is meeting the minimum order requirement of the Montana Cooperative. - Arranges and tracks travel authorization, reservations, and registrations for staff attending trainings and conferences. Ensures all required paperwork and reimbursements have been taken care of within deadlines. Prepares reconciliation report upon travelers return. - The incumbent is a mandatory reporter of observed or suspected child abuse and neglect. Must properly report and document any incidents. - Travel throughout the reservation and to state and out-of-state locations for training and meeting purposes is a requirement of this position. - Attends mandated trainings and meetings, and seeks out professional development opportunities for self. - Performs other duties as assigned.